Home > Setup and Maintenance > Data - Visitor Specific > Register
Register
In the process of registering a visitor; data is captured. The following screens allows you to view, maintain and delete this data.
The screen to maintain registration data is accessed from the 'File'>'Register' option off the main menu.
Clicking on this menu item opens the register screen.
By default the screen opens showing all registrations for the current date.
| Name |
First and last name of the visitor/contact/contractor |
| Company |
Name of the company the visitor/contact/contractor represents |
| Phone |
Contact phone number; typically their mobile number, but equally could be a company contact |
| Vehicle |
The vehicle registration; typically used to managing parking |
| Meeting With |
The name of the staff member being visited |
| Location |
The location where the meeting is being held |
| Date In |
The date the visitor signed in |
| Time In |
The time the visitor signed in |
| Time Out |
The time the visitor signed out |
| Returned |
Yes or No. A visitor can be issued with an access control card. When they sign out they are also reminded to return the card |
| Off Site |
Yes or No. A visitor can be flagged as being temporarily offsite, typically an all day visitor, that exits for short break. |
| Display ID |
The display ID is the number that can be shown on the visitor label |
| Special |
The 'Safety Inducted' and 'Acknowledged' generates the status of the visitor i.e. if they are currently inducted, whether they need to attend a safety course, if the have signed the non disclosure document |
To add a register record:
Records are added and modified either via the reception or self registration screens and not by this screen.
To change a register record:
Records can't be changed. The Register record is a snap shot in time of the visitor, their company and staff member they are meeting with.
To delete a register record:
Highlight the entire row by using the row selector (grey cell to the left of the record to be deleted). Press the delete key to delete the record.
or
Several records can be deleted at the same time. To delete a series of records click on the first record to be deleted, hold the the <shift key> while clicking the last record in the selection to be deleted. This highlights the selection of record to be deleted. Then press the <Delete> key to delete the records.
or
Groups of selected records that are not in consecutive order can also be deleted. Click the first record to be deleted, hold the <ctrl key> while clicking the other records to be deleted. This highlights the selection of records to be deleted. Then press the <delete> key to delete the records. Take care, once deleted the records are gone
See also
People
People - navigating
Visitors Company
Visitors Company - navigating
Register - navigating
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| Article Details | Created:8/02/2010 10:59:24 a.m.
Modified:19/04/2010 2:39:13 p.m.
Author:Admin
Views:25
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