| Database Field |
Description - Likely use of the data |
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RegisterName
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This is the first and last name of the visitor. This field is manditory. There is a lot of back end processing surrounding this field - specifically if the name can be found in the database then those details are retrieved from the database and displayed. When a visitor label is printed, these details are updated. |
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MeetingWith
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This is the first and last name of the staff member. This field is mandatory. There is a lot of back end processing surrounding this field. The staff member can have their own label template. The staff member belongs to a department, the department can define both the label template and the health and safety rules. The staff member can be notified by email that their guest has arrived. |
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MeetingLocation
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The default location where the staff member meets with their guests. This default value is determined from the department that the staff member belongs to. |
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Company
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The visitors company. Many visitors all belong to the same company. Additional information can be added against the company specifically the contact details and the company can be categorised. |
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Phone
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The visitors phone number. Most likely the visitors mobile phone number. In the case of an emergency then they can be contacted. |
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Vehicle
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The identity of the visitors vehicle, typically the car registration. Used to manage visitor parking. Could just as easily be 'Blue VW'. |
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AccessCard
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Many companies need to give access control cards to typically service people to gain access to building plant. These cards are then recorded against the visit and reception can ensure they are returned when visitor leaves. |
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ExpireAccess
|
Access can be given for extended periods - typically a subcontractor that is on site for a number of days. The visitor label can be adhered to a plastic card and the subcontractor can use this card to sign in and out. This is the date that this card/label will stop working and the visitor will either need a new card issued or sign in as a visitor. |
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DateHealthSafety
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This the date that the visitor last viewed the health and safety rules. Each time a visitor self registers they can be shown the health and safety rules. This date is recorded with the personnel details of the visitor. |
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DateVideoViewed
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This the date that the visitor last viewed the health and safety video. Each time a visitor self registers they can be shown the health and safety video. This date is recorded with the personnel details of the visitor. |
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SafetyInduction
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The date the visitor (usually a sub contractor) has attended a full safety induction. This date is entered manually after the course. Then the visitor registers (the field is visible) then following description is added to the database field 'SpecialInstructions'. This field can be printed on the visitor label. The values entered into 'SafetyInduction' result in the following description in the database field 'SpecialInstructions'
SafetyInduction = Date >= Now = "Safety Induced mm/yy"
SafetyInduction = Date < Now = "Safety EXPIRED mm/yy"
SafetyInduction = nothing = "No Safety Induction"
SafetyInduction = Text = text entered into SafetyInduction |
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Acknowledged
|
The date that the visitor has signed a non disclusre agreement. This date is entered manually after the document is signed. Then the visitor registers (the field is visible) then following description is added to the database field 'SpecialInstructions'. This field can be printed on the visitor label. The values entered into 'Acknowledged' result in the following description in the database field 'SpecialInstructions'
Acknowledged = Date = "Registered"
Acknowledged = nothing = nothing
Acknowledged = Text = text entered into Acknowledged |
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Email
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The email address of the visitor. VisitorRego.NET can be used for much more than just registering visitors and becomes a valuable contact database source for the company. |
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PostalAddress
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The postal address of the visitor. VisitorRego.NET can be used for much more than just registering visitors and becomes a valuable contact database source for the company. |
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DeliveryAddress
|
The delivery address of the visitor. VisitorRego.NET can be used for much more than just registering visitors and becomes a valuable contact database source for the company. |
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Field1
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This field is available for any other data you require. |
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Field2
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This field is available for any other data you require. |
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Field3
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This field is available for any other data you require. |
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Field4
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This field is available for any other data you require. |
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Field5
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This field is available for any other data you require. |
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